A printable checklist to stand up sellable product inventory: locations, suppliers, catalog items, opening stock, POS mapping, and first count — before event-day trading begins.
“Stand up catalog truth before you import opening stock — otherwise every count and POS sale argues with finance on day one.”
A short preview of the operational rows included in the full checklist pack.
Use this printable checklist before you import opening stock or go live on bars and retail points. It walks through catalog, suppliers, locations, workflows, POS mapping, and finance reconciliation — so sellable inventory is trustworthy before the first sale.
A gated PDF checklist for product and stock inventory setup — not ticket capacity. It covers the operational steps between “we have a spreadsheet of SKUs” and “we can trade and reconcile on site”.
• Bar and F&B managers preparing multi-location stock • Merch and retail leads standardising catalog and POS mapping • Warehouse and stock controllers owning receiving and counts • Finance and commercial leads signing off reconciliation paths
Work top to bottom: catalog and categories first, then suppliers and locations, then opening stock preparation. Do not import opening quantities until catalog and POS mapping sections are ticked. Run a pilot count at one bar before site-wide go-live.
The Stock Item Catalog Template defines SKUs, barcodes, categories, suppliers, reorder rules, and POS mapping in XLSX form. This checklist is the operational sign-off that those fields are complete and import-ready — use the template for data, this PDF for process and owners.
EventSuite Inventory carries catalog, locations, receiving, counts, transfers, replenishment, and POS-linked depletion in one workspace. Download the checklist to align your team, then explore inventory software or book a demo to model bars, warehouses, and mapping live.
Connect checklist rows to the product modules teams use for live delivery.
Track stock, replenishment, and POS-linked inventory controls.
Explore module →Menus, devices, settlement batches, and on-site revenue controls.
Explore module →Connect ticketing, POS, and settlement workflows.
Explore module →Vendor listings, procurement packages, and fulfilment workflows.
Explore module →Procurement, documents, and on-site vendor coordination.
Explore module →More practical resources from the EventSuite library.
Cashless payments and POS are not just payment tools. For festivals and venues they reduce queues, improve reconciliation, support vendors, unlock offers and vouchers, lift revenue per attendee, and sharpen post-event reporting — when ticketing, commerce, and finance share one commercial spine.
View resource →Spreadsheet template to define sellable SKUs, units of measure, categories, barcodes, reorder thresholds, and supplier links for bar, merch, and retail inventory.
View resource →Use this event budget template to plan income, costs, deposits, supplier spend, staffing, ticketing revenue, vendor revenue, POS income, sponsorship, contingency, and post-event reconciliation — so commercial, ops, and finance share one workbook before doors open.
View resource →It is a printable PDF of setup steps for sellable product inventory: catalog, suppliers, locations, workflows, POS mapping, and reconciliation — with sign-off rows for owners and dates.
No. It is for product on-hand (F&B, merch, retail). Ticket tiers and seat capacity belong in ticketing.
Use the catalog template to define SKU data. Use this checklist to confirm process, owners, and readiness before opening stock import and event-day trading.
Teams load catalog and locations in Inventory, map POS products, then post movements with an audit trail. This checklist aligns offline setup; EventSuite is the system of record once you go live.
Connect resource owners to ticketing, vendors, payments, and reporting modules so operational work stays tied to live delivery.
