Inventory Setup Checklist
A printable checklist to stand up sellable product inventory: locations, suppliers, catalog items, opening stock, POS mapping, and first count — before event-day trading begins.
View resource →TemplatetemplateRequest access
Stock Item Catalog Template
Spreadsheet template to define sellable SKUs, units of measure, categories, barcodes, reorder thresholds, and supplier links for bar, merch, and retail inventory.
- Topic
- Inventory management
- Audience
- Venues · Festivals · Promoters · Agencies
- Read time
- 10 min read
“If your catalog is wrong on day one, every count, transfer, and POS sale will argue with finance — fix SKUs before you open the bars.”
Use this resource to
- Define sellable SKUs with categories, suppliers, and units of measure aligned to on-site operations
- Map POS products to stock items with reorder thresholds and import readiness checks
- Prepare opening stock imports with consistent location and supplier references
What's included in this resource
- Instructions sheet with import order
- Item Catalog with full SKU attribute columns
- Categories, Suppliers, and Locations reference sheets
- POS Mapping sheet with depletion multipliers
- Reorder Rules by SKU and location
- Import Checks with formula-driven readiness status
Preview rows
A short preview of the fields and sections included in the full template pack.
- Instructions sheet with import order
- Item Catalog with full SKU attribute columns
- Categories, Suppliers, and Locations reference sheets
- POS Mapping sheet with depletion multipliers
- Reorder Rules by SKU and location
- Import Checks with formula-driven readiness status
Overview
Use this spreadsheet to build your sellable product catalog before event-day trading: SKUs, barcodes, categories, suppliers, reorder rules, and POS mapping. It mirrors the fields teams use in EventSuite Inventory for bars, merch, retail, and vendor handoffs — not ticket or seat capacity.
What this template is
An editable XLSX workbook for product and stock inventory — the sellable items you receive, count, transfer, and deplete through POS. It is the catalog foundation before opening stock import and live trading.
Who it is for
• Bar and beverage managers defining pour and case SKUs • Merch and retail leads standardising sizes and variants • Festival warehouse teams preparing multi-location stock • Finance and ops leads aligning POS names to stock items
How to use it
Fill Categories and Suppliers first, then Locations. Add catalog rows one SKU per line. Map POS on the POS Mapping sheet. Set reorder rules, then review Import Checks until status shows READY. Import opening quantities only after the catalog passes checks.
Sellable stock vs ticket inventory: This template is for product on-hand (F&B, merch, retail). Ticket tiers and seat capacity belong in ticketing — do not mix them in SKU rows.
Related Inventory workflows
After the catalog is READY, use opening stock import, count templates, and POS reconciliation guides in the inventory hub. Connect replenishment and purchase orders when Advanced procurement is in scope — stock remains the system of record for on-hand balances.
How EventSuite helps
EventSuite Inventory carries catalog, locations, receiving, counts, transfers, replenishment, and POS-linked depletion in one workspace. Download the template to align your team, then explore inventory software or book a demo to model bars, warehouses, and POS mapping live.
Related EventSuite modules
Connect checklist rows to the product modules teams use for live delivery.
Inventory
Track stock, replenishment, and POS-linked inventory controls.
Explore module →POS
Menus, devices, settlement batches, and on-site revenue controls.
Explore module →Payments
Connect ticketing, POS, and settlement workflows.
Explore module →Marketplace
Vendor listings, procurement packages, and fulfilment workflows.
Explore module →Vendor management
Procurement, documents, and on-site vendor coordination.
Explore module →Related resources
More practical resources from the EventSuite library.
Cashless Payments and POS for Events
Cashless payments and POS are not just payment tools. For festivals and venues they reduce queues, improve reconciliation, support vendors, unlock offers and vouchers, lift revenue per attendee, and sharpen post-event reporting — when ticketing, commerce, and finance share one commercial spine.
View resource →Event Budget Template
Use this event budget template to plan income, costs, deposits, supplier spend, staffing, ticketing revenue, vendor revenue, POS income, sponsorship, contingency, and post-event reconciliation — so commercial, ops, and finance share one workbook before doors open.
View resource →Common questions
What is a stock item catalog template?+
It is a structured spreadsheet to define sellable SKUs, suppliers, locations, POS mapping, and reorder rules before you import opening stock or go live on bars and retail points.
Does this cover ticket inventory?+
No. It is for product and stock on-hand only. Ticket capacity and admissions use the ticketing platform.
What columns should every SKU have?+
At minimum: unique SKU, item name, category, unit of measure, reorder threshold, preferred supplier, active status, and POS mapping for traded items. The workbook includes optional fields for barcodes, pack sizes, lead times, and expiry tracking.
How does EventSuite use this catalog data?+
Teams load catalog items and locations in Inventory, map POS products, then post sales-driven movements with an audit trail. Use Import Checks in the template to reduce bad imports; use EventSuite for live stock control.
Use this template with EventSuite
Connect resource owners to ticketing, vendors, payments, and reporting modules so operational work stays tied to live delivery.