Onboarding and application bottlenecks
Vendor packs, insurance, and menu details arrive late when every organiser uses a different inbox and spreadsheet.
Role hub
Resources for vendors, exhibitors & suppliers
Guides, templates, and tools for vendor onboarding, applications and approvals, required documents, pitch allocation, deposits, accreditation, POS readiness, stock handoff, event-day coordination, and post-event reporting.
Common challenges
Practical lenses teams use when evaluating software and operating models.
Document and compliance evidence
Procurement and ops need one place to see what is approved, expired, or missing before gates open.
Pitch allocation and servicing windows
Food traders and exhibitors need clear slots, load-in rules, and power or water requirements tied to their allocation.
Deposits, fees, and settlement clarity
Vendors expect transparent fee models and payout timing — especially when cashless and card mix on site.
Accreditation and access control
Staff lists, credentials, and zone permissions must match who is actually on site — not a PDF from last year.
POS readiness and product mapping
Bar and retail vendors need POS items mapped to stock or catalogue records before the first sale.
Stock handoff and replenishment
Opening stock, purchase orders, and counts should connect to what vendors sell — not a parallel spreadsheet.
Event-day coordination and rebooking
Issue logs, scorecards, and debrief notes should inform the next event — not disappear in group chat.
Vendor & supplier resource library
Gated downloads for vendor compliance, POS mapping, replenishment, and event-day ops.
checklistGated
Inventory Setup Checklist
A printable checklist to stand up sellable product inventory: locations, suppliers, catalog items, opening stock, POS mapping, and first count — before event-day trading begins.
Inventory managementVenues · Festivals · Promoters · Vendors · Agencies
Request this resourcetemplateGated
Stock Count Template
Template for event stock counts: expected vs counted quantities, variance notes, and sign-off fields for bar managers and stock controllers.
Inventory managementVenues · Festivals · Promoters · Vendors
Request this resourcearticleOpen preview
How to Manage Event Stock Across Bars, Retail and Vendors
Practical guide to running sellable product inventory across bars, merch, catering, and vendor handoffs — locations, counts, transfers, and POS depletion without confusing stock with ticket capacity.
Inventory managementFestivals · Venues · Promoters · Vendors · Agencies
View resourceguideGated
Cashless Payments and POS for Events
Cashless payments and POS are not just payment tools. For festivals and venues they reduce queues, improve reconciliation, support vendors, unlock offers and vouchers, lift revenue per attendee, and sharpen post-event reporting — when ticketing, commerce, and finance share one commercial spine.
Payments & POSFestivals · Venues · Promoters · Conferences · Agencies · Vendors
Request this resourcearticleOpen preview
Vendor Scorecards That Actually Get Used On Site
Vendor scorecards help teams review readiness, compliance, setup, service quality, sales, attendee experience, incidents, and post-event performance consistently — so procurement, ops, and finance rebook on evidence, not memory.
Vendor managementFestivals · Venues · Agencies · Vendors · Promoters
View resourceRelated EventSuite modules
Connect library research to the product modules teams use for live delivery.
Vendor & workforce operations
Applications, documents, staff submission, accreditation, and on-site coordination.
Explore module →Supplier management
Procurement categories, approvals, and supplier records tied to programmes.
Explore module →Accreditation & access
Credentials, zones, and gate checks for vendor staff and contractors.
Explore module →Inventory & POS
Product mapping, stock counts, and sales-driven depletion for bars and retail vendors.
Explore module →Payments & POS resources
Cashless, reconciliation, and on-site commerce playbooks.
Explore module →Production ops
Run sheets, live issues, and command-centre templates for complex sites.
Explore module →Explore EventSuite for resources for vendors, exhibitors & suppliers
Connect resource workflows to ticketing, vendors, schedules, and reporting modules in one operating system.