Inventory Setup Checklist
A printable checklist to stand up sellable product inventory: locations, suppliers, catalog items, opening stock, POS mapping, and first count — before event-day trading begins.
View resource →ChecklistchecklistRequest access
POS Product Mapping Checklist
Checklist to map POS products to inventory items, set depletion rules, review unmapped sales, and post stock movements after trading sessions.
- Topic
- Inventory management
- Audience
- Venues · Festivals · Promoters
- Read time
- 10 min read
“If POS products are not mapped before you trade, every sale becomes a reconciliation argument instead of a stock movement.”
Use this resource to
- Align POS menu lines to inventory SKUs with depletion rules before go-live
- Sign off modifiers, bundles, locations, and exception handling with finance
- Hand off to counts and reconciliation with named owners
What's included in this resource
- How to use this checklist (before POS go-live)
- POS product catalogue review
- Inventory item catalogue alignment
- SKU, barcode and product naming checks
- Category and tax mapping
- Units, pack sizes and portion rules
- Stock depletion rules table
- Modifiers, bundles and offers
- Bar and retail location mapping
- Sales posting and exception handling
- Opening stock and POS readiness checks
- Stock count and reconciliation handoff
- Sign-off with owner, date, and status columns
Preview checklist
A short preview of the operational rows included in the full checklist pack.
- How to use this checklist (before POS go-live)
- POS product catalogue review
- Inventory item catalogue alignment
- SKU, barcode and product naming checks
- Category and tax mapping
- Units, pack sizes and portion rules
- Stock depletion rules table
- Modifiers, bundles and offers
Overview
Use this printable checklist before POS go-live and opening stock import. It walks through catalogue alignment, depletion rules, modifiers, location mapping, exceptions, and reconciliation handoff — so bar, merch, and retail revenue ties to on-hand stock.
What this checklist is
A gated PDF checklist for POS-to-inventory mapping — not ticket inventory. It is the sign-off pack between “menu is loaded” and “we can trade and reconcile on site”.
Who it is for
• Stock controllers and inventory leads owning catalog truth • Bar and F&B managers accountable for outlet mapping • POS and commercial leads loading menus and tenders • Finance leads signing off reconciliation and variance paths
How to use it before POS go-live
Freeze the POS menu version, complete SKU alignment and depletion tables, then run test transactions at one outlet. Do not import opening stock until mapping sign-off rows are complete. Document void, comp, and bundle rules before site-wide trading.
How it connects to inventory setup, catalog, and counts
Start with the Inventory Setup Checklist for catalog and location readiness. Use the Stock Item Catalog Template for SKU data, then this PDF for POS mapping sign-off. Run counts with the Stock Count Template after trading to prove on-hand matches sales.
How EventSuite helps
EventSuite Inventory links POS products to stock items with depletion, preview/post workflows, and movement audit. Download the checklist to align your team, then explore inventory software or book a demo to model mapping and variance live.
Related EventSuite modules
Connect checklist rows to the product modules teams use for live delivery.
Inventory
Track stock, replenishment, and POS-linked inventory controls.
Explore module →POS
Menus, devices, settlement batches, and on-site revenue controls.
Explore module →Payments
Connect ticketing, POS, and settlement workflows.
Explore module →Marketplace
Vendor listings, procurement packages, and fulfilment workflows.
Explore module →Reporting
Understand sales, attendance, and operational outcomes from one analytics layer.
Explore module →Related resources
More practical resources from the EventSuite library.
Stock Item Catalog Template
Spreadsheet template to define sellable SKUs, units of measure, categories, barcodes, reorder thresholds, and supplier links for bar, merch, and retail inventory.
View resource →Purchase Order & Replenishment Checklist
Checklist for low-stock signals, replenishment requests, supplier selection, purchase orders, and receive confirmation — so bars and retail do not run dry mid-show.
View resource →Common questions
What is a POS product mapping checklist?+
It is a printable PDF to sign off POS-to-stock mapping: SKUs, depletion rules, modifiers, locations, exceptions, opening stock readiness, and reconciliation handoff — with owner, date, and status columns.
Does this cover ticket inventory?+
No. It is for sellable product stock at bars, merch, and retail. Ticket tiers use the ticketing module.
When should I use this vs the inventory setup checklist?+
Use the inventory setup checklist for catalog, suppliers, and locations. Use this checklist when the POS menu is ready and you need mapping and depletion sign-off before go-live.
How does EventSuite handle POS mapping?+
Teams map POS products to stock items with depletion multipliers, preview movements, and post adjustments with audit. This checklist aligns offline sign-off; EventSuite is the system of record once you trade.
Use this checklist with EventSuite
Connect resource owners to ticketing, vendors, payments, and reporting modules so operational work stays tied to live delivery.