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Stakeholder And Raci Workbook

Clarify decision rights, delivery ownership and communication expectations with this editable Stakeholder And RACI Workbook. Teams maintain Stakeholder Register, assign Responsible/Accountable/Consulted/Informed roles in RACI Matrix, then plan audiences and channels in Communication Plan. It supports governance clarity for event workstreams — not a decision outcome log, scope-change register or master timeline.

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Format
XLSX
Difficulty
Advanced
Time
45 min
Stage
Plan

What this resource helps you do

  • Capture the essential stakeholder and raci workbook inputs in one place
  • Hand off a consistent template across event planning owners
  • Reduce last-minute gaps before the plan milestone
  • Track statuses, owners, and follow-ups across the full planning cycle
  • Export a shareable view for stakeholders and suppliers

When to use this resource

  • At project start when decision rights and workstream ownership must be agreed
  • When new stakeholders join and engagement cadence needs updating
  • Before major governance milestones that depend on clear RACI assignments

What is included

  • stakeholder-and-raci-workbook.xlsx
  • XLSX download package
  • Instructions: Guidance for owning rows, keeping statuses consistent and reviewing open governance items.
  • Stakeholder Register: Stakeholder records covering role, influence, impact, engagement approach and meeting cadence.
  • RACI Matrix: Responsibility assignments using Responsible, Accountable, Consulted and Informed roles.
  • Communication Plan: Plan for who receives which information, when, and through which channel.

Information required before starting

  • Stakeholder names, organisations, influence and engagement approach
  • Workstream or decision rows needing RACI assignments
  • Audience, channel, cadence and sender details for the communication plan

What you produce

  • Stakeholder register with engagement owners
  • RACI matrix for workstreams and decisions
  • Communication plan covering audience, channel and cadence

Who this is for

This resource is designed for Event organisers who need a practical, reusable document for event planning.

  • event organiser

    Sets decision rights and keeps stakeholder engagement visible across workstreams.

  • producer

    Confirms delivery ownership and consulted parties for production decisions.

  • venue manager

    Clarifies venue approval and communication expectations in the stakeholder model.

Event-type use cases

  • generic event

    Creates shared ownership and communication clarity across mixed stakeholder groups.

  • conference

    Aligns programme, venue, finance and marketing decision rights.

  • venue event

    Makes venue and promoter responsibilities explicit before delivery starts.

How to use this resource

  1. 1

    Build the Stakeholder Register

    List each stakeholder with organisation, interest, influence, engagement approach and meeting cadence.

  2. 2

    Agree engagement owners

    Assign one owner for each stakeholder relationship so follow-up does not drift.

  3. 3

    Complete the RACI Matrix

    Map Responsible, Accountable, Consulted and Informed roles for each workstream or decision.

  4. 4

    Draft the Communication Plan

    Define audience, information, channel, cadence, sender and approver for key updates.

  5. 5

    Review before governance meetings

    Check open RACI gaps and communication statuses before material decisions or scope changes.

Common mistakes to avoid

  • Using RACI rows as the decision outcome register — Clarify ownership here; record approved decisions in the decision and approval log.
  • Leaving multiple Accountable owners on one workstream — Assign a single Accountable role per RACI Matrix row.
  • Skipping the Communication Plan after drafting RACI — Translate ownership into audience, channel and cadence so informed parties receive updates.

Download files

Unlock this resource above to download every included file. Companion files do not need a separate form.

Stakeholder and RACI workbook — editable XLSX

Editable Excel workbook with Instructions, Stakeholder Register, RACI Matrix and Communication Plan sheets for governance clarity.

When to choose it: Use to agree who is accountable, consulted and informed across event workstreams.

XLSX · 8 KBLocked

Continue your planning workflow

← Previous stepSite And Zone Readiness WorkbookNext step →Transport Parking And Accommodation PlannerNext step →Accessibility Planning WorkbookNext step →Complimentary Tickets And Holds Register

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Frequently asked questions

Frequently Asked Questions

Does this replace the decision log?+

No. It clarifies who is Responsible, Accountable, Consulted or Informed. Record decision outcomes in the decision and approval log.

What does RACI mean in this workbook?+

R = Responsible, A = Accountable, C = Consulted, I = Informed, as stated on the RACI Matrix sheet.

Which sheets assign stakeholder responsibilities and communication actions?+

Instructions, Stakeholder Register, RACI Matrix and Communication Plan.

When should the RACI matrix be reviewed?+

Review it when workstreams, decision rights or delivery owners change. Ensure each material row has one accountable owner and current communications.

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