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Load In And Load Out Planner

Complete the load in and load out planner with organisers and producers setting scope. Load In And Load Out Planner for event planning during plan → build. Editable PDF + XLSX from the Venue and Site Planning set.

Browse event planning resources

Format
PDF · XLSX
Difficulty
Intermediate
Time
30 min
Stage
Plan → Build
Audience
Event organisers and Venue managers

What this resource helps you do

  • Capture the essential load in and load out planner inputs in one place
  • Hand off a consistent template across event planning owners
  • Reduce last-minute gaps before the plan milestone
  • Reuse the structure for the next event planning cycle

What is included

  • load-in-and-load-out-planner.xlsx
  • load-in-and-load-out-desk-sheet.pdf
  • PDF + XLSX download package
  • Venue and Site Planning
  • Plan stage
  • Build stage

Who this is for

This resource is designed for Event organisers and Venue managers who need a practical, reusable document for event planning.

How to use this resource

  1. 1

    Add the event information and assumptions

    Open the file and replace placeholders with your event name, dates, venues, audience size and planning assumptions.

  2. 2

    Assign owners and dates

    Give each section or row a named owner and a completion date so responsibilities are visible across the team.

  3. 3

    Review the plan with the relevant team

    Walk through the resource with operations, marketing or commercial owners before locking decisions.

  4. 4

    Update it as the event changes

    Keep the live file current as scope, suppliers and timelines change so handoffs stay accurate through event day.

Common mistakes to avoid

  • Leaving owners blank so actions stall between departments
  • Treating the file as a one-off instead of the live working copy

Download files

Unlock this resource above to download every included file. Companion files do not need a separate form.

Primary XLSX — load-in-and-load-out-planner.xlsx

load-in-and-load-out-planner.xlsx

XLSX · 9 KBLocked

Companion PDF — load-in-and-load-out-desk-sheet.pdf

load-in-and-load-out-desk-sheet.pdf

PDF · 4 KBLocked

Continue your planning workflow

← Previous stepEvent Signage ScheduleNext step →Master Timeline And Milestone PlannerNext step →Accessibility Planning WorkbookNext step →Complimentary Tickets And Holds Register

Take this workflow into EventSuite

Replace manual files with live event operations connected across ticketing, vendors, marketing, and reporting.

Get startedStart your setupConnect your event operations to EventSuite — ticketing, vendors, marketing, and analytics in one platform.Talk to usBook a demoSee how EventSuite can replace spreadsheets and manual processes for your events.

Event management

Run events end-to-end from brief to post-event reporting.

Venue management

Manage space bookings, floor plans, and venue operations.

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